Division of Procurement and Contracts (DPAC)

Architectural & Engineering (A&E) Contract Management : Division of Procurement and Contracts (DPAC)

Contracting at Caltrans A&E Contracting History Approaches

Concepts Process DPAC Resource Development

Matching Exercise Knowledge Check

Centralized Decentralized Blended

Allocations Object Codes Budget Class COST Report Mitigation Costs

Contract Manager Contract Types

Scope

State Estimate

DBE DVBE Cost & Term Payment Consultant Selection Procurement Matching Exercise Knowledge Check

On-Call Project Specific

General: On-Call Detailed: Project Specific

Detailed: On-Call Detailed: Project Specific

A&E Contract Management

Task Orders

Progress Meetings

Amendments

Scope Schedule Cost & Payments

Matching Exercise Knowledge Check

Oversight / Q.A. Monitor Performance Contract Kick-off Meeting Consultant Progress Personnel Substitutions Files / Record Keeping

Task Order Development Task Order Request Contract Authority Draft Task Order State's Cost Proposal Consultant's Cost Proposal Task Order Negotiation Task Order Execution Task Order Kick-off Meeting

Meeting Agenda Meeting Minutes

Contract Amendments Task Order Amendments Amendment Approval Process

Budgets / Funding Payments to Consultants Relationships Acceptance Requirements Communication Evaluations DBE & DVBE Disputes Terminations

Task Order Closeout

Contract Closeout

Admin Issues Final Invoice Approval Post-Closeout

Matching Exercise Knowledge Check

Final Inspection Task Order Closeout

Completion of Work Prompt Closeout

Disencumber Evaluation Update Records Post Audits

Division of Procurement and Contracts (DPAC)

The Division of Procurement and Contracts, DPAC, is responsible for all Caltrans purchases and the execution of service contracts. DPAC provides support and guidance to contract managers and employees purchasing goods and services.

DPAC is on the Caltrans intranet at http://admin.dot.ca.gov/pc/index.shtml

Contract managers (CMs) and task order managers are located in the districts or divisions in order to provide on-site contract administration. All must still follow DPAC's policies and procedures. CMs start the procurement process by completing the required forms and sending them to DPAC for solicitation and contract processing. We’ll cover these initial forms and procedures in Contract Planning.

The forms for A&E contracts can be found on the DPAC website at:
DPAC A&E Contract Resource Center, http://admin.dot.ca.gov/pc/aesched.shtml