Module 1 Quiz

Architectural & Engineering (A&E) Contract Management : Knowledge Check

Contracting at Caltrans A&E Contracting History Approaches

Concepts Process DPAC Resource Development

Matching Exercise Knowledge Check

Centralized Decentralized Blended

Allocations Object Codes Budget Class COST Report Mitigation Costs

Contract Manager Contract Types

Scope

State Estimate

DBE DVBE Cost & Term Payment Consultant Selection Procurement Matching Exercise Knowledge Check

On-Call Project Specific

General: On-Call Detailed: Project Specific

Detailed: On-Call Detailed: Project Specific

A&E Contract Management

Task Orders

Progress Meetings

Amendments

Scope Schedule Cost & Payments

Matching Exercise Knowledge Check

Oversight / Q.A. Monitor Performance Contract Kick-off Meeting Consultant Progress Personnel Substitutions Files / Record Keeping

Task Order Development Task Order Request Contract Authority Draft Task Order State's Cost Proposal Consultant's Cost Proposal Task Order Negotiation Task Order Execution Task Order Kick-off Meeting

Meeting Agenda Meeting Minutes

Contract Amendments Task Order Amendments Amendment Approval Process

Budgets / Funding Payments to Consultants Relationships Acceptance Requirements Communication Evaluations DBE & DVBE Disputes Terminations

Task Order Closeout

Contract Closeout

Admin Issues Final Invoice Approval Post-Closeout

Matching Exercise Knowledge Check

Final Inspection Task Order Closeout

Completion of Work Prompt Closeout

Disencumber Evaluation Update Records Post Audits

Module 1 Knowledge Check

What answer describes why Caltrans would not contract out its Architectural and Engineering (A&E) workload?
Provide flexibility to adjust resources rapidly
When workload needs reach a peak for augmenting permanent Caltrans staff
When Caltrans permanent staff is available to do the work
Fill a need for subject matter expertise that is not currently available
What types of services cannot be included in a consulting services contract?
Management consultation
Expert witness
Training
A&E services
Procurement and contracting organizations are organized in many ways such as functional areas, centralized, decentralized, and blended. From the answers below, please select the one that describes the Caltrans procurement and contracting function.
Decentralized
Blended
Centralized
Functional
What Caltrans Unit/Division provides services in procurement, publications, warehousing, service contracts, architectural and engineering contracts, minor public works contracts (currently the limit is under $250,000), and all emergency-force account contracts for phase one emergencies that immediately restore services?
Caltrans Office Engineer
Division of Procurement and Contracts (DPAC)
Consultant Services Unit
Caltrans Division of Construction
The Caltrans A&E contract process involves four phases. The contract manager's time is devoted primarily to what phase?
Planning: Contract need is identified
Procurement: A contract is executed
Performance: Work is completed
Post-Performance: Consultants evaluated
Who is responsible for all Caltrans purchases, execution of service contracts, provides support and guidance to contract managers, and support to employees purchasing goods and services?
The Division of Procurement and Contracts (DPAC)
Caltrans Office Engineer
Consultant Services Unit
Caltrans Division of Construction
Who starts the procurement process by completing the required forms and sending them to DPAC for solicitation and contract processing?
Controller
Task Order Manager only
Procurement Analyst
Contract Manager (CM)
An encumbrance is a commitment for spending allocated dollars (True or False).

True
False
What expenditure classifications do budget classes (formerly categories) represent?
Budgeted
Accounted
Reported
All three answers above
Who maintains and submits the Capital Outlay Support Tracking Report (COST report) to HQ Project Management each month?
District Consultant Services Unit (CSU)
Division of Procurement and Contracts (DPAC)
Task Order manager
Contract Manager