Advertise for Consultants

Contract Procurement : Select the Most Qualified Firm : Advertise for Consultants

Contracting at Caltrans A&E Contracting History Approaches

Concepts Process DPAC Resource Development

Matching Exercise Knowledge Check

Centralized Decentralized Blended

Allocations Object Codes Budget Class COST Report Mitigation Costs

Contract Manager Contract Types

Scope

State Estimate

DBE DVBE Cost & Term Payment Consultant Selection Procurement Matching Exercise Knowledge Check

On-Call Project Specific

General: On-Call Detailed: Project Specific

Detailed: On-Call Detailed: Project Specific

A&E Contract Management

Task Orders

Progress Meetings

Amendments

Scope Schedule Cost & Payments

Matching Exercise Knowledge Check

Oversight / Q.A. Monitor Performance Contract Kick-off Meeting Consultant Progress Personnel Substitutions Files / Record Keeping

Task Order Development Task Order Request Contract Authority Draft Task Order State's Cost Proposal Consultant's Cost Proposal Task Order Negotiation Task Order Execution Task Order Kick-off Meeting

Meeting Agenda Meeting Minutes

Contract Amendments Task Order Amendments Amendment Approval Process

Budgets / Funding Payments to Consultants Relationships Acceptance Requirements Communication Evaluations DBE & DVBE Disputes Terminations

Task Order Closeout

Contract Closeout

Admin Issues Final Invoice Approval Post-Closeout

Matching Exercise Knowledge Check

Final Inspection Task Order Closeout

Completion of Work Prompt Closeout

Disencumber Evaluation Update Records Post Audits

Advertise for Consultants

These instructions also can be
found on the Caltrans intranet at:
http://admin.dot.ca.gov/pc/doc/workflow.pdf

After the contract analyst confirms the A&E process schedule with the CM, DPAC advertises the RFQ:

Department of General Services (DGS) allows advertisement at http://www.bidsync.com/eprocurement/eprocurement/

The RFQ must explicitly describe the needs of the contract so that potential consultants can propose an appropriate team. DPAC will post the RFQ to Bidsync for public viewing within 4 working days of receiving the completed and approved ADM package and RQM document in Advantage from the District.

DPAC usually allows 4 weeks (20 working days) between the time the advertisement is posted and the time that the SOQs must be submitted. The advertising period may be adjusted on a case-by-case basis.

Sample RFQ