Develop the Final Rankings

Contract Procurement : Select the Most Qualified Firm : Develop the Final Rankings

Contracting at Caltrans A&E Contracting History Approaches

Concepts Process DPAC Resource Development

Matching Exercise Knowledge Check

Centralized Decentralized Blended

Allocations Object Codes Budget Class COST Report Mitigation Costs

Contract Manager Contract Types

Scope

State Estimate

DBE DVBE Cost & Term Payment Consultant Selection Procurement Matching Exercise Knowledge Check

On-Call Project Specific

General: On-Call Detailed: Project Specific

Detailed: On-Call Detailed: Project Specific

A&E Contract Management

Task Orders

Progress Meetings

Amendments

Scope Schedule Cost & Payments

Matching Exercise Knowledge Check

Oversight / Q.A. Monitor Performance Contract Kick-off Meeting Consultant Progress Personnel Substitutions Files / Record Keeping

Task Order Development Task Order Request Contract Authority Draft Task Order State's Cost Proposal Consultant's Cost Proposal Task Order Negotiation Task Order Execution Task Order Kick-off Meeting

Meeting Agenda Meeting Minutes

Contract Amendments Task Order Amendments Amendment Approval Process

Budgets / Funding Payments to Consultants Relationships Acceptance Requirements Communication Evaluations DBE & DVBE Disputes Terminations

Task Order Closeout

Contract Closeout

Admin Issues Final Invoice Approval Post-Closeout

Matching Exercise Knowledge Check

Final Inspection Task Order Closeout

Completion of Work Prompt Closeout

Disencumber Evaluation Update Records Post Audits

Develop the Final Rankings

These instructions also can be found
on the Caltrans intranet at:
http://admin.dot.ca.gov/pc/documents/aescore.pdf

Using Form ADM 2028 (Architectural & Engineering Consultant Evaluation Form, Final Evaluation) each member of the consultant selection committee independently scores each shortlisted firm then develops a final ranking of the most qualified consultants. The ranks from each panel member are combined to come up with the final ranking of the consultant. The ranks from each panel member are combined to come up with the final ranking of the consultant. If there is a tie at any position in the final ranking, the committee will discuss and break the tie using a consensus score sheet, ADM 2028b CONSENSUS. The final scores and rankings are then provided to the contract analyst immediately following the interview.

Consultants are understandably curious as to why they were not the most qualified consultant, and usually ask for a debriefing of their interview. This debriefing can be performed only after the contract has been executed. The debriefer comes from the interview panel and usually is the Contract Manager. Debriefing guidelines are detailed in the manual titled A&E Standards and Procedure for Initial & Final Evaluation Scoring.

It is recommended to provide a description of the consultant's strengths and weaknesses (demonstrated at the interview) to the consultant at the debriefing. Do not provide any documentation to the consultant. If the consultant wishes to obtain any documentation, refer them to the DPAC contract analyst.