Performance : Progress Meetings : Meeting Minutes

Meeting Minutes

During meetings, it is extremely important to keep a complete record of what is discussed, decisions that are made, and action items that need to be completed.

  • At the start of the meeting, make sure there is a designated note-taker. This could be you, the consultant, or any other attendee.
  • Using the agenda as a guide, record these details:
    1. Topics of discussion
    2. Action items: who will do it, when it is due
    3. Consequences or risks of not meeting due dates
  • Within 48 hours after the meeting (sooner is better), send the meeting notes to the contract manager and consultant for approval.
  • Within 1 week, get confirmation that the contract manager and consultant have read, approved and agree with the meeting notes.
  • Send the final meeting notes to anyone else invited to the meeting.