Disputes or Claims

Performance : Consultant Relationships : Disputes or Claims

Contracting at Caltrans A&E Contracting History Approaches

Concepts Process DPAC Resource Development

Matching Exercise Knowledge Check

Centralized Decentralized Blended

Allocations Object Codes Budget Class COST Report Mitigation Costs

Contract Manager Contract Types

Scope

State Estimate

DBE DVBE Cost & Term Payment Consultant Selection Procurement Matching Exercise Knowledge Check

On-Call Project Specific

General: On-Call Detailed: Project Specific

Detailed: On-Call Detailed: Project Specific

A&E Contract Management

Task Orders

Progress Meetings

Amendments

Scope Schedule Cost & Payments

Matching Exercise Knowledge Check

Oversight / Q.A. Monitor Performance Contract Kick-off Meeting Consultant Progress Personnel Substitutions Files / Record Keeping

Task Order Development Task Order Request Contract Authority Draft Task Order State's Cost Proposal Consultant's Cost Proposal Task Order Negotiation Task Order Execution Task Order Kick-off Meeting

Meeting Agenda Meeting Minutes

Contract Amendments Task Order Amendments Amendment Approval Process

Budgets / Funding Payments to Consultants Relationships Acceptance Requirements Communication Evaluations DBE & DVBE Disputes Terminations

Task Order Closeout

Contract Closeout

Admin Issues Final Invoice Approval Post-Closeout

Matching Exercise Knowledge Check

Final Inspection Task Order Closeout

Completion of Work Prompt Closeout

Disencumber Evaluation Update Records Post Audits

Disputes or Claims

Issues can arise between the consultant and Caltrans during the performance of a contract. If the CM and the consultant cannot resolve an issue, the consultant may file a formal dispute with DPAC.

Disputes are handled according to the terms of the contract language. When a consultant files a dispute, the consultant is NOT authorized to stop work on the entire contract or the entire task order; only the work directly related to the disputed issue may stop.

In cases where the contract manager has disallowed invoice charges due to a contract dispute, the consultant may file a claim.

If the claim is for $5000 or less, the consultant files an ADM 3016 with the Department at the address on the form (ADM3016 form and instructions).
If the claim is over $5000, the consultant files a Government Claims Form with the Department, which will be forwarded to the Victim Compensation and Government Claims Board.

If you have any questions on a claim or dispute, notify your DPAC A&E contract coordinator for assistance.