Module 4 Quiz

Performance : Knowledge Check

Contracting at Caltrans A&E Contracting History Approaches

Concepts Process DPAC Resource Development

Matching Exercise Knowledge Check

Centralized Decentralized Blended

Allocations Object Codes Budget Class COST Report Mitigation Costs

Contract Manager Contract Types

Scope

State Estimate

DBE DVBE Cost & Term Payment Consultant Selection Procurement Matching Exercise Knowledge Check

On-Call Project Specific

General: On-Call Detailed: Project Specific

Detailed: On-Call Detailed: Project Specific

A&E Contract Management

Task Orders

Progress Meetings

Amendments

Scope Schedule Cost & Payments

Matching Exercise Knowledge Check

Oversight / Q.A. Monitor Performance Contract Kick-off Meeting Consultant Progress Personnel Substitutions Files / Record Keeping

Task Order Development Task Order Request Contract Authority Draft Task Order State's Cost Proposal Consultant's Cost Proposal Task Order Negotiation Task Order Execution Task Order Kick-off Meeting

Meeting Agenda Meeting Minutes

Contract Amendments Task Order Amendments Amendment Approval Process

Budgets / Funding Payments to Consultants Relationships Acceptance Requirements Communication Evaluations DBE & DVBE Disputes Terminations

Task Order Closeout

Contract Closeout

Admin Issues Final Invoice Approval Post-Closeout

Matching Exercise Knowledge Check

Final Inspection Task Order Closeout

Completion of Work Prompt Closeout

Disencumber Evaluation Update Records Post Audits

Module 4 Knowledge Check

Districts do not all perform contract management in the same manner. Generally who is responsible for the contractual aspects of the contract?
Task Order Manager (TOM)
DPAC Analyst
Contract Manager (CM)
Project Manager (PM)
Who monitors all monetary aspects of the contract to make sure that the costs of the deliverables remain within the expected budget?

Contract Manager (CM)
DPAC Analyst
Project Manager (PM)
Functional Manager (FM)
What meeting is usually scheduled directly after contract execution and ensures communication and awareness of contract and project requirements by all parties?
Pre-award meeting
Final Consultant interview
Kick off meeting
Contract surveillance meeting
When is the consultant required to submit progress reports for each project or task order?
Once a quarter
Annually
Twice per month
Once per month
A critical activity for the contract manager is keeping records and files for the life of the contract. Of the answers below, which one does not contain information from a contract procurement or task order work?
Project files
DPAC contract file
Contract Manager working contract file
District Records Retention files
The DPAC Contract file contains contract procurement documentation, advertisements, consultant selection materials, contract execution records, and an unsigned copy of the contract. (True or False).
True
False
When issuing task orders against a master contract, which one of the below answers is incorrect? The Task Order
Must be within the scope of the contract
Can be considered a checkbook
Are mini-contracts that define a specific project's scope, cost, and schedule
Expenditures are tracked by WBS and Project ID
Task Order negotiation can take place based on specific requirements. Of the answers listed below, which one is subject to Task Order negotiation?
Level of effort (hours)
Indirect rates
Salary rates
Fees
What is a formal change to a contract or task order called?
Addendum
Amendment
Caltrans has the right to inspect all project deliverables at any time before acceptance. What type of inspection requirement requires every product or service to be inspected and there is no sampling of the population authorized?
Consultant Self-Reporting
Period Inspection
Random Sampling
100% Inspection