Invoice Procedures : Invoice Submittal Requirements : Invoice Cover Sheet
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ADM 360 Package Select the Firm 
Consultants Cost Proposal Contract Negotiations Encumber Funds Finalize Execute Final Audits
Matching Exercise
Knowledge Check
Consultants Cost Proposal Contract Negotiations Encumber Funds Finalize Execute Final Audits
Matching Exercise
Knowledge Check A&E Contract Management Task Orders Progress Meetings Amendments Scope Schedule Cost & Payments
Matching Exercise
Knowledge Check
Task Orders Progress Meetings Amendments Scope Schedule Cost & Payments
Matching Exercise
Knowledge Check Oversight / Q.A. Monitor Performance Contract Kick-off Meeting Consultant Progress Personnel Substitutions Files / Record Keeping
Invoice Cover Sheet
The invoice cover sheet summarizes the previous, current and total amounts billed for each task order included in the current period of performance. Details included on the cover sheet include:
- Invoice date
- Contract Number
- Invoice Number
- Period of performance (billing period)
- Task order numbers
- Task order descriptions
- Current invoice total for each task order
- Last month’s invoice amount for each task order
- Total billed to date for each task order
TIP: Caltrans encumberances and funding are based on a fiscal year that ends on June 30th. If your invoice period of performance crosses this date, have the consultant send you separate invoices. It will simply processing if one invoice ends June 30th and another begins July 1st. |
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