Invoices

Each invoice submitted by the consultant should include, at a minimum, these details and documentation:

All final invoices must be clearly marked as Final

• Name, e-mail address, and phone number of consultant contact person
• Contract Number
• Task Order number
• Invoice number
• Invoice date
• Billing period
• Consultant’s reference number
• Contract manager/Caltrans contact name
• District being billed
• Remittance address
• Prime consultant manager's signature and signature blocks for Caltrans approvals
• Identify Prime or Sub-consultant as DBE or DVBE, if applicable
• Labor and other direct cost (ODC) details

The labor and ODC details required on the invoices are similar for prime consultants and sub-consultants:

Prime consultants

Sub-consultants

Name of employee (must match contract cost proposal or personnel request) Classification of employee (must match contract cost proposal or personnel request) Invoice number Billing rate (must match contract cost proposal or personnel request) Project IDs specified in task order WBS codes specified in task order Current billed hours segregated by Project ID and WBS codes Total labor charged ODCs segregated by Project ID and WBS codes Total ODCs Total cost

Name of employee (must match contract cost proposal or personnel request) Classification of employee (must match contract cost proposal or personnel Invoice number Billing rate (must match contract cost proposal or personnel request) Project IDs specified in task order WBS codes specified in task order Current billed hours segregated by Project ID and WBS codes Total Labor amount ODCs segregated by Project ID and WBS codes Total ODCs Total cost