Invoice Procedures : Invoice Review & Approval : Detailed Review 1 of 4

Detailed Review: Billing Accuracy

The contract manager is responsible for reviewing each invoice submittal in detail. All steps in the detailed review are equally important:

  1. Verify personnel utilization
  2. Validate other costs
  3. Check milestones and expenditures to date
  4. Check the math
  5. Use AMS Advantage to verify expenditure
  6. Confirm encumbrances are in place

All invoice charges must match the rates on the contract cost proposal and personnel request. Changes in billing rates or contract terms must be approved by DPAC and documented BEFORE billing.