Invoice Package for Accounting

The final step in submitting the invoice for payment processing is to assemble the invoice package and forward it to Accounting.

1. Collect these items to complete the invoice package:
   • The original receiver
   • One copy of the receiver
   • Original invoice coversheet with signatures and amount to be paid
   • One copy of the invoice coversheet with signatures and amount to be paid
   • Invoice dispute notice (if applicable)
      
2. Send the invoice package to accounting.
    
3. Update the contract spreadsheet/database:
   • Enter the invoice package information under the appropriate fiscal year.
   • Add the amounts in the rows for the Fiscal Year and compare them to the summary totals at the top of the page to make sure all the formulas feed correctly.
   • When the spreadsheet/database is updated, enter the date on the invoice processing checklist.