Module 6 Quiz

Closeout & Post-Performance : Knowledge Check

Contracting at Caltrans A&E Contracting History Approaches

Concepts Process DPAC Resource Development

Matching Exercise Knowledge Check

Centralized Decentralized Blended

Allocations Object Codes Budget Class COST Report Mitigation Costs

Contract Manager Contract Types

Scope

State Estimate

DBE DVBE Cost & Term Payment Consultant Selection Procurement Matching Exercise Knowledge Check

On-Call Project Specific

General: On-Call Detailed: Project Specific

Detailed: On-Call Detailed: Project Specific

A&E Contract Management

Task Orders

Progress Meetings

Amendments

Scope Schedule Cost & Payments

Matching Exercise Knowledge Check

Oversight / Q.A. Monitor Performance Contract Kick-off Meeting Consultant Progress Personnel Substitutions Files / Record Keeping

Task Order Development Task Order Request Contract Authority Draft Task Order State's Cost Proposal Consultant's Cost Proposal Task Order Negotiation Task Order Execution Task Order Kick-off Meeting

Meeting Agenda Meeting Minutes

Contract Amendments Task Order Amendments Amendment Approval Process

Budgets / Funding Payments to Consultants Relationships Acceptance Requirements Communication Evaluations DBE & DVBE Disputes Terminations

Task Order Closeout

Contract Closeout

Admin Issues Final Invoice Approval Post-Closeout

Matching Exercise Knowledge Check

Final Inspection Task Order Closeout

Completion of Work Prompt Closeout

Disencumber Evaluation Update Records Post Audits

Module 6 Knowledge Check

Once a task order is completed, it can be closed out. Once all task orders covered by a single contract are completed, the contract must remain open for five years. (True or False).
True
False
For specialized work areas, who completes the inspection and signs off on the final product?

DPAC Analyst
Contract Manager
Functional Manager (FM) or Task Order Manager
All the above
Contract closeout involves both product verification and administrative closeout. (True or False).
True
False
Caltrans' prompt closeout process consists of what task or tasks?
Resolving the monetary details
Evaluating the consultant's performance
Completing the documentation
All the above
When all administrative and audit issues are resolved, approval of the final invoice constitutes formal acceptance of contract completion. Who is responsible for signing the final invoice and forwarding it to accounting for final payment?

Functional Manager (FM)
DPAC Analyst
Contract Manager
Task Order Manager
Caltrans receives legal title to the products and services it accepts. If a consultant bought a laptop computer with Caltrans funds under Other Direct Costs (ODC), does the laptop now belong to Caltrans? (Yes or No).

Yes
No
During Post-Closeout, when should the Contract Manager disencumber remaining funds?
Only when contract is totally complete
When funds are identified to release from commitment
When the final invoice is disputed
Only when the contract is archived
What is the form number for Final Consultant Evaluation?
ADM 360
ADM 2031
ADM 2028
ADM 2027
A post audit is an examination of a consultant's financial records, bookkeeping procedures, and accounting system. The goal of post audit is to determine whether the costs claimed are:
in compliance with State and federal laws and regulations, in accordance with contract language and what other requirement or requirements?

Allowable
Reasonable
Allocable (traceable to the proper cost account)
All the above
Where can the Contract Manager (CM) find the detailed requirements for the length of time required to maintain the documents in CM's office and when the documents are allowed to be destroyed?
DPAC Scheduler
Must be retained for 3 years
District record retention schedule
Must be retained for 7 years